Date: 18th March 2026
Time: 6:00pm
Location: TEAMS
Attendees: Alex Stirling; Peder Oien; Simon Phelan; Daniel Gheorghiu; Paloma Fernandez
Summary
Evacuation Procedures Update
- The designated evacuation meeting point has been revised, effective 17th March 2026
- Following coordination with the local council and fire brigade, a dispersal system is now in place: upon evacuation, everyone exits the building, turns left onto the High Street, and disperses into the local area. Congregating is not permitted and residents must not turn right into Kensington Square. This applies to all buildings
- Communications have been updated in the app and push notifications are being amended accordingly. Fire marshals will coordinate safe return messaging once the area is clear
Resident App Development Status
- The project has moved entirely in-house; new Director of IT, now oversees the development personally, supported by a newly hired internal coder
- The app is built but could not be listed on the Apple App Store due to restrictions on private/non-public apps. As a result, it has been deployed via TestFlight, removing the need for App Store hosting
- Testing is expected to begin within the next couple of weeks, with the target of being ready by the next monthly meeting
Security Operations & Incidents
- A full SIA team meeting was held last Wednesday, covering a review of all operating procedures and expectations, and clarifying the correct approach language for interactions in the Square
- Current staffing: 4 full-time team members, each with over 1.5 years of experience
- Proposal to reassign a gap guard to the Square during peak hours (until 10 PM)
- Traffic statistics:
- 3,489 cars passed through the Square in the past month
- 68 were TRG-related; 30 refused entry, 38 exited voluntarily
- Zero parking violations recorded
- Member warnings since February: 3
- Feb 6: Refusal to move (warning)
- Feb 24: Rude behaviour, claimed Square residency (warning)
- Mar 7: Parking and confrontation with SIAs (final warning)
- Membership terminations: 1
- Warning system clarified: First offence results in a warning; a second offence results in membership termination
- Security contact details will be shared for incident reporting
Actions
- Testing of Resident App via to commence within 2 weeks and progress updates to be shared at the next monthly meeting
- Review gap guard coverage and implement proposed shift adjustments during peak hours
- Security contact details to be distributed for incident reporting
- Track member and non-member incidents and report at next meeting
- Next meeting – 28th April 2026