The Roof Gardens – Residents Meeting Minutes 26.05.26

Date: 26th May 2026
Time: 6:00pm
Location: TEAMS

Attendees: Alex Stirling; Peder Oien; Sue Walter, Simon Phelan; Paloma Fernandez

Summary

• Following several scheduling adjustments requested by residents ahead of the meeting, the session ultimately commenced at 6:00pm.

App Development Progress

• There will be no change to the front-end app, which is currently functioning well:
  • Real-time license plate capture operational
  • Instant cross-referencing against membership database
  • All parking instances and SIA interactions logged automatically
• The only change to the App relates to data hosting. Data is currently stored with a third-party provider, and TRG intends to bring this in-house. The necessary backend work is currently underway:
  • Transitioning from third-party data storage to internal storage system
  • No planned changes to front-end functionality
  • Migration will only proceed once replacement system matches current performance and reliability
• No additional app functionality currently planned:
  • KSRA invited to suggest any future improvements or requirements         

 Parking Statistics since last meeting

• 2,377 vehicles processed
• 58 vehicles flagged as non-members
• 51 refused entry before parking/moving
• 7 moved voluntarily

Security Operations & Complaints

• Six incidents recorded on Saturday night during the bank holiday weekend, as referenced in the email circulated by Alex:
  • None were connected to TRG members
  • All incidents occurred around 2:00am
• No additional complaints received since previous meeting
• SIA responsibilities clarified: by TRG:
  • Monitor TRG member activity only
  • Direct exiting members toward High Street and away from the square
  • Use radio and WhatsApp channels for coordination
  • Limited authority prevents intervention with non-members/general public
• SIA operating positions:
  • Governed by existing agreement with KSRA
  • Agreed positioning map to be circulated separately and KSRA invited to suggest changes

Action Items

• Simon to circulate summary of app current and future functionality and objectives
• Daniel’s team to refresh staff guidance on noise management and post-11:00pm member dispersal
• Simon to circulate SIA positioning map for KSRA review and feedback
• Next meeting: 30th June 2026